Thank You Note for a Donation
Donors, sponsors and volunteers keep charities and community projects going. A personal thank-you note — rather than a standard receipt — tells them exactly what their gift made possible, which is one of the best ways to keep them involved.
Use the donor, fundraiser or volunteer template, add the impact of their gift, and download notes to print or email.
Click the page to edit the message. Replace the [bracketed] words with your own.
Message ideas
Click in the note where you want the text, then pick a message to insert it.
Page style
The first 4 styles suit this occasion.
Downloads use this exact size (127 × 177.8 mm).
Handwriting
Use my own handwriting
- and print it.
- Write the sample lines with a dark pen.
- Take a flat, well-lit photo and upload it.
Joined-up cursive? Use the grid template instead.
Your photo is processed on your device and never uploaded.
Includes your text, page style and elements at the selected size.
Print as a folded card
A 2-page PDF: a cover on the front and your note inside. Print double-sided (flip on short edge), then fold in half.
No double-sided printer? Print page 1, put the sheet back in face down with the same top edge, then print page 2.
One note per person (batch)
Write [Name] in your note where the name goes, then list the names below — one per line (up to 50).
Your note has no [Name] yet — add it where each name should appear.
How to write a donation & charity note
- Thank the donor by name and mention the campaign or cause.
- Explain the impact in concrete terms — "your gift funds a week of meals".
- For sponsors of a personal challenge, share the total raised.
- Thank volunteers for their time and energy, not just the outcome.
- Keep any official tax receipt separate from the personal note.
Thank you messages for donors
Charity donor
“Thank you for your generous gift to the shelter. Your donation provides warm meals for families this winter.”
Donation in memory of someone
“Thank you for your donation in memory of our mother. Knowing her name is helping others brings us great comfort.”
Church, temple or mosque donation
“Thank you for your generous offering to our community. It will help us repair the hall and continue our weekly meals.”
School fundraiser
“Thank you for supporting our school library appeal. Thanks to you, every class will have new books this term.”
Funeral donation
“Thank you for your kind donation towards the funeral costs. Your generosity eased a heavy burden for our family.”
Sponsor of a run or challenge
“Thank you for sponsoring my 10K! Together we raised Rs. 25,000 for the children's hospital.”
In-kind donation
“Thank you for donating blankets and school supplies. They have already been given to families who need them.”
Monthly donor
“Thank you for giving every month. Your steady support lets us plan ahead and help more people.”
Short donation & charity messages
- Your generosity is making a real difference.
- Thank you for helping us help others.
- Every rupee counts — thank you for yours.
- Grateful for your kindness and support.
- Thank you for standing with our cause.
Copy any of these onto the note above, then make it personal with a name or a shared memory.
Donation & charity note templates
Each of these is available as a template in the editor above — pick it from the Message template menu and edit it on the page.
Dear [Name], Thank you for your generous donation to [Organisation]. Your gift will help us [what the money does], and it makes a real difference to the people we support. We are so grateful for your kindness. With thanks, [Your Name]
Dear [Name], Thank you for sponsoring me in [event]. Thanks to you, we raised [amount] for [cause]. I could not have done it without your support. Gratefully, [Your Name]
Dear [Name], Thank you for giving your time to [event or cause]. Your energy and kindness made the day a success, and the difference you made is felt by everyone involved. With appreciation, [Your Name]
When to send donor thank-you notes
As soon as possible — ideally within a few days of the donation. Prompt thanks makes donors feel valued and more likely to give again.
How to make your note
- Pick a message template, then click the page and replace the [bracketed] words.
- Format any words with bold, underline, size, colour or alignment using the bar above the page.
- Choose a page style, page size and handwriting font in the Style tab.
- Open Add elements to place decorations — drag to move, drag the corner to resize, × to delete.
- Download your note as a PDF, image or Word file.
Frequently asked questions
What should a donation thank-you note include?
The donor's name, the cause, a sincere thank-you, and a specific example of what their gift will do.
How do I thank people who sponsored my fundraiser?
Thank them for supporting you, share the total raised and what it will fund, and tell them how the event went.
Should the note mention the amount donated?
It is optional. Many organisations mention it in the receipt and focus the note on the impact instead.
How do I thank volunteers?
Thank them for their time, mention what they helped achieve, and invite them to future events.
Is this note a tax receipt?
No. It is a personal thank-you only. Issue official receipts separately according to your local rules.
Can I print many copies?
Yes. Download the PDF once and print as many as you need, or change the name and download again for each donor.
More handwritten notes
Each occasion has its own message templates, page styles and decorations.