Handwritten Construction Bill Generator

Construction and contractor bills, measured and clear

A construction bill is built on measurements. The house owner agreed a rate per square foot for brickwork, per running foot for skirting, per cubic metre for concrete, or per day for labour — and the bill turns those rates into amounts based on what was actually done. When the measurements are written clearly, the owner can check them with a tape; when they aren't, every bill becomes an argument. Contractors, mistris, painters, plumbers, electricians and interior teams all face the same problem.

This construction bill generator gives contractors a neat, handwritten-style bill with items of work, units, measured quantities, rates, materials and labour separated, previous bills and advances, retention, GST where applicable, and the total in words. Download it as a PDF on A4 for the owner's file, or send an image on WhatsApp the day the work is measured.

Construction bill format

• Header: contractor or firm name, address, phone, PAN and GSTIN if registered.
• Bill details: bill number (e.g. "RA Bill No. 3"), date, client name, site address and work order reference.
• Items of work: description of each item, unit (sq ft, rft, cu ft, cum, nos, day), quantity measured, rate and amount.
• Material and labour: separate sections or lines if you supply both.
• Deductions: previous bills paid, advances adjusted, retention money, TDS if the client deducts it.
• Totals: gross amount of this bill, GST if applicable, net payable, and amount in words.
• Footer: measurement date, signatures of contractor and client or site engineer.

How to make a bill of construction work

1. Measure the work with the client or their engineer, and note the measurements.
2. Choose the construction template and enter your firm's details.
3. Add each item of work with its unit, measured quantity and agreed rate — the amount is calculated.
4. Add material and labour lines separately where you supply both.
5. Enter previous payments and advances in Bill settings to show the net payable.
6. Download, sign and send with the measurement sheet.

Running bill (RA bill) explained

On longer jobs, contractors are paid in stages through running account bills (RA bills). Each RA bill shows the cumulative work done to date, minus the amount already paid in earlier bills, so the client pays only for new work. The last bill is the final bill, which settles everything, including any retention money held back. A clear RA bill shows: total work done till date, previous bills paid, this bill's amount, and deductions. Number them in order — RA 1, RA 2, RA 3 — so the history is easy to follow.

Construction bill sample (RA bill)

To show this in the generator, list the cumulative items, then enter the previous payments in the "Advance / paid" box; the balance is the amount of this bill. Add retention or TDS as notes or discount lines, as agreed with the client.

Labour bill format

Labour contractors bill by work done or by days worked. A labour bill format for daily labour lists each category with the number of mandays and the daily rate:

• "Mason (mistri) — 24 days @ ₹900"
• "Helper (beldar) — 48 days @ ₹600"
• "Carpenter — 10 days @ ₹1,000"

Write the period ("1–15 November") and the site, and attach the attendance sheet. For piece-rate labour, bill by the measured work instead ("Tile fixing labour — 850 sq ft @ ₹30"). A labour bill format without GST is common because most small labour contractors are below the registration limit; registered contractors add GST as applicable. You can keep a labour bill format in Word or a labour bill format in Excel for your attendance records and make the bill itself here.

Measurement units and rates

The most common source of disputes is units. Write the unit with every item and agree the measurement method in advance:

• sq ft / sq m — flooring, plaster, painting, tiling (state whether openings are deducted).
• rft (running feet) — skirting, railing, cornices, pipes.
• cu ft / cum — brickwork, concrete, excavation.
• nos — doors, windows, fixtures, points (electrical points counted per point).
• lump sum — small items agreed at a fixed price.

Construction bill format with GST

Construction services and works contracts are taxed under GST, commonly at 18%, with different rates or exemptions for certain housing projects, government works and pure labour contracts for a single residential unit. Rates and conditions change, and the right treatment depends on the type of project and client, so confirm with your accountant. Registered contractors must issue tax invoices with their GSTIN and show the tax; contractors below the registration limit (₹20 lakh a year for services in most states) cannot charge GST. A construction bill format with GST should show the taxable value of the work, the GST rate and amount, and the client's GSTIN if they are registered.

In practice, a construction bill format with GST for a registered contractor also needs the SAC (service accounting code) for the work, the place of supply (the site's state) and, for business clients, their GSTIN — they need it to claim credit where the law allows.

Construction invoice vs. measurement bill

Larger clients sometimes ask for two documents: a measurement bill (or abstract of measurements) that lists every item, location and dimension — "Bedroom 2, walls: 2 × (12 + 10) × 10 ft = 440 sq ft, less door 21 sq ft" — and a construction invoice that summarises the items, rates and amounts for payment. Small jobs combine them into one bill. If your client wants both, keep the detailed measurements in your notebook or spreadsheet, and make the invoice here with the totals for each item and a reference to the measurement sheet.

Extra items and variations

Almost every job changes along the way: an extra window, a different tile, a wall moved. Treat each change as an "extra item" with its own description, unit, quantity and rate, and get the owner's approval — a WhatsApp message is enough — before doing the work. List extra items in a separate section of the bill headed "Extra items (approved)", with the approval date. Owners accept extra charges far more easily when they can see each one was agreed. Items removed from the original scope should be listed too, as deductions, so the bill reflects the work as it was actually done.

Advances and mobilisation

Many contractors take an advance before starting — to buy initial material and pay the first week's labour. Record it on the first bill and adjust it against later bills, either in one go or in instalments as agreed. Each bill should show how much of the advance has been adjusted and how much remains, so the final account is never a surprise. If the client supplies some material themselves — cement or steel, for example — note it on the bill so your labour rate is clearly understood as labour only.

TDS and retention

Business and institutional clients deduct TDS under section 194C (numbering of the Income-tax Act, 1961, renumbered in the Income-tax Act, 2025 from April 2026) on payments to contractors — 1% for individuals and HUFs, 2% for others — once payments exceed ₹30,000 in a single payment or ₹1,00,000 in a year. Many contracts also hold back retention money (often 5–10%) until the defect liability period ends. Show both on the bill as notes so your accounts match the client's payments.

Construction bill format in Hindi or Marathi

Many contractors and owners prefer item names in Hindi or Marathi. The handwriting fonts here are made for English letters, so write items in Hinglish — "Eent ki chinai (cu ft)", "Plaster (sq ft)", "Mistri hazri" — for the handwritten look. Devanagari text can be typed too, but it will appear in your phone's standard font.

Construction bill format in Word, Excel or PDF

Contractors often keep a construction bill format in Excel for measurements, or search for a construction bill format in Word or a construction bill format PDF to send. The measurement sheet is best kept in your spreadsheet; the bill itself is quicker here — items, units, rates and previous payments are calculated in one place, and the PDF is ready to sign and send.

Need the bill in Word? Click Word under the bill to download it as a .docx file, at the same A4, A5 or 80 mm thermal size as the PDF. It opens in Microsoft Word and Google Docs. The bill is placed in the file as a picture, so make any changes here and download it again.

Painters, plumbers, electricians and interior work

• Painters: area in sq ft by surface (walls, ceiling), coats, product and colour.
• Plumbers: points or fixtures installed, pipe lengths, and materials supplied.
• Electricians: points (light, fan, plug), wiring per point, DB and MCB installation.
• Interior teams: furniture items by size (e.g. "Wardrobe 7×8 ft, laminate finish"), with materials and hardware specified.

Construction bill checklist

• Site address and work order reference.
• Every item with unit, measured quantity and rate.
• Material and labour separated.
• Previous bills, advances and retention shown.
• GST only if registered; PAN on the bill.
• Measurement date and both signatures.

Related bill types

Building material suppliers use the hardware bill; freelancers and consultants such as architects can use the freelancer invoice; and transporters delivering material use the transport bill. See all types on the handwritten bill generator page.

Fair use

Issue construction bills only for work actually done, at measured quantities and agreed rates. Inflated measurements or bills for work not done are fraud, and owners and engineers can check every item on site.