One bill format for a shop that sells everything
A general store is defined by its variety: stationery next to cosmetics, plastic buckets beside batteries, gift items, toys, a few groceries and whatever the neighbourhood needs this season. That variety makes billing awkward. Items are sold by the piece, the pack, the dozen and sometimes the metre, at prices the owner knows by heart but customers don't, and the bill book has to cope with all of it.
This general store bill generator gives you a simple shop bill format that fits any product. Type each item, quantity and rate, and the tool works out the amounts, discount, tax if you are registered, total and the total in words. The bill keeps a handwritten look — like a page from your shop bill book — and downloads as a PDF or image, or prints from your phone.
General store bill format
- Header: shop name ("New Laxmi General Store"), address, phone, and GSTIN if registered.
- Bill details: bill number and date, plus the customer's name and phone for larger purchases or orders.
- Items: item description, quantity with unit (pcs, pack, dozen, metre), rate and amount.
- Totals: subtotal, discount, tax if applicable, total and total in words.
- Footer: payment mode, an exchange policy line, and signature or shop stamp.
That is all a simple general store bill format needs. Every label on the template can be changed, so you can rename "Qty" to "Pcs" or add a "Size" column note in the item name.
Because a general store sells so many unrelated things, the item description does the heavy lifting. Include the size, colour or model where it matters — "School bag, blue, 3 compartments", "Extension board 4-socket 2 m" — so the customer, and you, can identify the product later for an exchange. Short codes that only you understand make the bill useless as proof of purchase.
How to make a shop bill (in mobile, without a computer)
People search for how to make a shop bill in mobile, in Excel, on a computer or online. This tool covers all of them, because it runs in any browser:
- Open this page on your phone or computer and pick a template.
- Write your shop's name, address and phone in the header. It stays saved in that browser.
- Add the items. Click a line to edit it, use Add item for more, and enter quantity and rate. The amount and total appear immediately.
- Add a discount or turn on tax in Bill settings if you need it.
- Download, print or share — PNG or JPG for WhatsApp, PDF for printing on A4, A5 or an 80 mm receipt printer.
General store ka bill kaise banaye
Mobile mein yeh page kholein, template chunein, aur upar dukaan ka naam, pata aur phone likhein. Har saamaan ki line mein naam, quantity aur rate bharein — amount aur total khud ban jayenge. Discount ho to Bill settings mein jodein. Aakhir mein bill ko PDF ya photo mein download karke print karein ya customer ko WhatsApp par bhejein. Computer ya Excel ki zaroorat nahi.
General store bill sample
| Item | Qty | Rate (₹) | Amount (₹) |
|---|---|---|---|
| Plastic bucket 20 L | 1 | 180 | 180 |
| AA batteries (pack of 4) | 2 | 80 | 160 |
| Gift wrapping paper (sheet) | 5 | 15 | 75 |
| Notebook, 200 pages | 6 | 55 | 330 |
| Hair oil 200 ml | 1 | 120 | 120 |
| Steel water bottle 1 L | 1 | 299 | 299 |
| Subtotal | 1,164 | ||
| Discount | − 64 | ||
| Total | 1,100 | ||
In words: Rupees One Thousand One Hundred Only. A flat ₹64 discount rounds the bill to a friendly figure — enter it as a fixed-amount discount in Bill settings.
Shop bill format in Excel or Word
The shop bill format in Excel and the general store bill format in Word are popular downloads, and they suit shops that already have a computer and a printer. The common problems are formulas that break when you insert a row, printing that cuts off the last line, and no way to make a bill at the counter from a phone. This generator avoids all three: the general store bill format is ready, the totals are always right, and the result downloads as a general store bill format PDF that prints cleanly. If you track your sales in Excel, enter the bill number, date and total from each bill at the end of the day.
Need the bill in Word? Click Word under the bill to download it as a .docx file, at the same A4, A5 or 80 mm thermal size as the PDF. It opens in Microsoft Word and Google Docs. The bill is placed in the file as a picture, so make any changes here and download it again.
General store bill format in Hindi
For a general store bill format in Hindi, write item names in Hindi using English letters — "Balti", "Cell", "Copy", "Tel" — which looks natural in the handwriting fonts. You can type Devanagari as well; it shows in your device's standard font. The total in words is written in English (for example "Rupees One Thousand One Hundred Only"), which is what most bill books print.
General store bill book
A printed general store bill book or shop bill book with your name on top and carbon copies is still the most common way small shops bill. You can recreate that look here: choose the red or blue bill book style, put your shop name in the header and, if you have one, add your logo or stamp. Some owners download a bill with only the header and print copies to make their own shop bill book design; most find it quicker to make every bill on the phone and keep the downloaded copy instead of the carbon.
Shop bill printer: what to use
Any printer works with the PDF downloads. For a counter, an 80 mm thermal receipt printer connected to a phone or computer is the cheapest to run — choose the "Thermal 80 mm" PDF size. For A5 or A4 bills, an ordinary inkjet or laser printer is fine. If you don't have a printer, send the bill as an image on WhatsApp; most customers prefer that anyway because they can't lose it.
Mixed items: medicines and special goods
Many shops are "medical and general stores" that sell medicines alongside general goods. Medicines are subject to drug-licensing rules, and their bills must carry details such as batch numbers, expiry dates and the pharmacist's details; this generator does not make medicine bills. Use it for the general goods only, and use your licensed pharmacy billing for medicines. The same applies to any product with special billing rules in your state.
GST on a general store bill
Most small general stores are below the GST registration limit (₹40 lakh a year for most suppliers of goods in most states) and give a simple bill without tax. Stores under the composition scheme must not charge GST and issue a bill of supply. Regular GST-registered stores issue tax invoices with their GSTIN; since a general store's products carry different rates, ask your accountant how to show the tax — a GST summary by rate at the bottom of the bill is common.
Seasonal and occasion sales
A general store's stock changes with the calendar: school notebooks and covers in June, rakhis in August, diyas, lights and decorations before Diwali, colours and pichkaris before Holi, gift sets in December. Seasonal sales often come in bigger baskets and from customers who are not regulars, so a clear bill matters more. A few habits help:
- Name seasonal items precisely — "LED string light 10 m", "Rangoli colours 5-pack" — so exchanges are easy.
- Bill gift orders with the recipient's name in a note if a customer is buying for several people, and add gift wrapping as its own line.
- Record bulk orders with an advance — a school ordering notebooks for a class, or a society ordering Diwali lights — so the balance on delivery is clear.
Keeping daily records without a computer
Small shops don't need accounting software to know their daily sales. Number each bill, and at closing write in a simple register: the date, the first and last bill numbers, the total of all bills, and how much came in cash and by UPI. The downloaded bills — each named with your shop and the bill type — are your backup. Over a few months this register tells you your best-selling seasons and your average sale, which is the most useful information a shop owner can have when ordering stock.
Exchange and return lines that are fair
The old line "Goods once sold will not be taken back or exchanged" does not override a customer's right to a remedy for defective goods under consumer law. A clearer, fairer footer is something like "Exchange within 7 days with this bill. No exchange on cosmetics once opened." Customers appreciate knowing the rule, and the bill is their proof of purchase.
General store bill checklist
Before you hand over or send the bill, a ten-second check catches most mistakes:
- Descriptions specific enough to identify the product later.
- Units written for items sold by the dozen, metre or pack.
- No packaged item billed above its MRP.
- Discount shown as a line, not hidden in prices.
- Fair exchange terms in the footer.
- Bill number and date on every bill.
Related bill types
Shops that mostly sell groceries can use the kirana store bill; stationery and photocopy shops have the stationery bill; and hardware and paint shops have the hardware bill. For the plainest bill book page, use the cash memo.
Fair use
Make bills for real sales at your shop, for practice, or for design work. Do not make a bill for goods that were not sold, or change a real bill, to claim money — that is fraud.